Most individuals and small businesses use spreadsheet applications such as Microsoft Excel for maintaining and calculating small sets of information. These applications are easy to use and understand and have useful features, such as sorting, filtering, and formatting data quickly and easily. However, as the quantity and complexity of data grow, they might not be able to handle large volumes of records. This could increase the possibility of data corruption making analyzing, summing, and reporting more challenging for analysts. In such scenarios, organizations can switch to a Microsoft Access database for storing large quantities of information that Excel and other spreadsheets cannot handle. Let us see how businesses can use cloud services for storing and accessing huge volumes of data safely.
What Are the Advantages of the Microsoft Access Database?
Switching from Excel to Access has several advantages. Here are some of the key benefits.
Reduces Development Costs
One of the most important reasons for organizations to switch to Access is that it is much more affordable than larger database systems, such as Oracle and SQL Server, especially with virtual desktop cloud services that are available at low costs due to pay-as-you-go subscription.
Integrate External Services
Being a Microsoft product, the solution integrates with Office and Azure services. However, this might not be possible with GoDaddy Office 365 as there may be restrictions with integration.
Compliance with ODBC (OPEN DATABASE CONNECTIVITY)
Access can use data stored in Access/Jet, Microsoft SQL Server, Oracle, and other similar containers that include MySQL and PostgreSQL. Additionally, it also supports a few object-oriented techniques for development.
Extending Legacy Data
Access supports several data formats. This ensures that existing data will not be lost, and if necessary, can be refactored and moved to newer systems as per requirements. This will help in reducing several hours of input time and reduce human errors.
One of the most important advantages of using Microsoft Access is that it uses the Jet database format. This format contains both the application and the data linked to it in the same file. This ability to contain both the components makes it convenient to distribute the entire application to several users, who can deploy the application using Access in disconnected environments.
As companies grow, they naturally tend to accumulate more data at a faster rate. Microsoft Access can be upgraded to accommodate large quantities of data. Organizations can attach SQL Server databases with Access Data Project (ADP). For even greater scalability, organizations can switch to Microsoft Azure Services.
Powerful Data Protection Capabilities
Microsoft Access assigns a unique identifier to each piece of information. This is an important feature as it allows each piece of information to be entered only once and eliminates the possibility of human and duplication errors.
Businesses using Excel and other spreadsheet applications must consider the benefits of switching to Access if scalability and security are important factors. As a Microsoft CSP, Apps4Rent can provide 24/7 phone, chat, and email support for Access hosting services.